Select the filter button for the column you want to use to sort. In the pop-up window, move to Number Filters, Text Filters, or Data Filters. Number Filters. If you have numbers in your data, choose ...

Then select Filter by Color or Text Filters to specify your criteria. To select non-contiguous items, hold Ctrl and click each item. For continuous items, click the first item, hold Shift , and ...

Text Filter in Excel. The Excel text filter is used to extract information from data by using a text string. It differs from the number filter. The latter filters out numbers from a number range. It ...

Filters in Excel allow you to selectively display rows based on criteria like text, numbers, dates, or colors. Sorts, on the other hand, arrange your data in ascending or descending order.

Advance Filter in Microsoft Excel is easy to use. Learn how to filter data based on complex conditions in Excel the right way. ... Microsoft Edit command-line text editor for Windows. June 22, 2025.

When you want to filter all of the rows, the Select All option will apply the filter to your entire Excel table. Examples of filters for sorting text entries include Sort A to Z and Sort by Color.

How to Filter a List in Microsoft Excel With Limits on the Numbers of Rows. ... Once you've limited the rows you want to filter, you can then apply number and text filters to the list.

Type the name of the new column in row 3 and notice that Excel adds the filtering and style format automatically. 11. It’s also easy to add new records.

Image: 200dgr/Shutterstock. Applying multiple criteria against different columns to filter the data set in Microsoft Excel sounds difficult but it really isn’t as hard as it sounds.