Examples of errors include forgetting to include a data flow or pointing an arrow in the wrong direction. A key reason why keeping data flow diagrams up-to-date is to address issues of system growth.

Making the documentation freely available, which is under a royalty-free license, can also improve users’ ability to search for information in data diagrams and e-mail files, Moore said. A ...

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Visio in Microsoft 365 is a superb tool for creating custom diagrams to illustrate concepts that are difficult to explain through text. Here’s how to use it.

Visio’s data-linking features allow users to connect diagrams to external data sources like Excel or SQL databases, so diagrams can automatically update to reflect changes in the underlying data.